Executive Assistant

  •  

San Jose, CA

Industry: IT Consulting/Services

  •  

5 - 7 years

Posted 381 days ago

Looking for somebody with Executive Admin experience in large companies (pref tech). Willing to relocate applicant if they are outside the Bay Area.

Job Requirements:

  • This position requires the individual to exercise judgment and initiative, practice a high degree of flexibility, operate effectively in a fast moving environment and multi-task in order to get the job done
  • Handle details of a highly confidential and critical nature and maintain confidentiality
  • Calendar management responsibility for internal and external meetings–using insight, decision-making, and prioritization skills with regards to managing action items
  • Preparing and managing confidential information. Being privy to such sensitive information there is a need to maintain good practice with integrity and diplomacy
  • Planning/project management skills to coordinate employee/client events
  • Managing and reconciling expense reports and purchase requisition submissions
  • Providing back-up support for other members of the administrative team
  • Ability to interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors
  • Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills
  • Anticipate the needs of the executive’s team
  • Credibly and competently interact with other executive assistants and managers
  • Proficiently utilize MS Office applications; Word, Excel, PowerPoint and Outlook 

Basic Qualifications

  • Bachelor's or Associates Degree in business related field is desired.
  • Minimum of 5 years of executive administrative experience.
  • Outstanding planning and organizational skills
  • Attention to detail
  • Ability to prioritize, adhere to deadlines and multi-task
  • Strong Technical skills: proficient in MS Office including Excel, PowerPoint and Outlook
  • Excellent communication skills; ability to prioritize, take direction, and work independently on projects.
  • Customer focused attitude is a must!
  • Ability to learn new technology, processes, and change directions quickly
  • Ability to be effective and efficient in a fast changing environment
  • Ability to handle confidential information with diplomacy and tact.
  • Compassionate. Excellent people skills
  • Desire and ability to positively influence the culture of the department and the company.
  • Have a genuine interest in the business and want to understand how we function, why we function, who our clients are, and what our industry is about.
  • Ability to create and maintain effective relationships
  • Professionalism, attention to detail, and integrity
  • Possess excellent organizational and communication skills, be comfortable making decisions, and be comfortable working on initiatives that require confidentiality
  • Sense of humor, desire to have fun
  • Willing and able to help others maximize their engagement with the company
  • Extremely organized with exceptional follow through
  • Individual must be a team player

$90K - $110K