Executive Assistant

  •  

New York, NY

Industry: Staffing & Recruiting

  •  

5 - 7 years

Posted 375 days ago

JOB DESCRIPTION

The Executive Assistant will:

  • Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication
  • Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
  • Screen all calls for executive and handle all inquiries within capacity
  • Greet Executive’s visitors and ensure their comfort
  • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive’s notes and directives
  • Plan and coordinate monthly and weekly team meetings, as requested
  • Create and maintain accurate paper and electronic filing ensuring documents are sent to file room and securely destroyed according to the firm's document retention policy
  • Handle planning logistics for complex domestic and international trips using the firm’s contracted travel agency
  • Prepare expense reports in timely manner ensuring accuracy and submit in accordance with firm policy
  • Handle other duties, as needed

REQUIRED SKILLS

  • 5+ years of Administrative experience supporting high profile Executives
  • High School Diploma / GED
  • Computer savvy
  • Microsoft Office/Suite proficient (Excel, Outlook, PowerPoint, Word, etc.)
  • Solid problem solving and time management skills
  • Exceptional phone etiquette
  • Great interpersonal skills
  • Excellent communication skills (written and verbal)
  • Strong attention to detail
  • Highly organized
  • Able to multitask efficiently and effectively

Desired Skills

  • College Degree
  • Previous experience in the Financial industry

J140915

$80K - $85K