Executive Assistant to the CEO

11 - 15 years experience  •  Business Services

Salary depends on experience
Posted on 10/02/17
San Jose, CA
11 - 15 years experience
Business Services
Salary depends on experience
Posted on 10/02/17

Key Objectives for the Executive Administrative Assistant:

  • Be a positive influence every day building relationship across the MapR organization and with key customers, key partners and investors and their administrative assistants.
  • Project the highest level of professionalism, courtesy with well-placed humor.
  • Scheduling, organizing and calendaring for all CEO meetings and appointments. Mostly MapR but also personal commitments.
  • Executive briefings for all meetings with outside entities. The assistant has to learn the depth/breadth required for each type of meeting. Skills to use LinkedIn and web searches and glean the background information.
  • Travel arrangements.
  • Expense reporting and expense approvals.
  • Coordination of weekly sales calls and exec staff meetings. Set up Webex, dial in, check participation, distribute materials.
  • Order meals as required for meetings.
  • Technical competency to review and edit docs and use corporate systems including Concur, Webex, Skype, Google docs. Microsoft Office skills required but will not be extensively exercised.
  • Avoid being pulled into office management, recruiting (with the exception of assisting CEO interviews and meetings), company events and other distractions.
  • Full confidentiality regarding MapR and CEO information. Trustworthiness is at a premium for this position.

Candidate Background:
The ideal candidate has at least 10+ executive assistant experience and desire type of position to be their career path for at least the next 3 years.

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