Director of Administration and CFO

Rutgers   •  

New Brunswick, NJ

Industry: Education


8 - 10 years

Posted 8 days ago


New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Director of Administration and CFO for the Institute for Health, Healthcare Policy and Aging Research (IFHHPAR), Global Health Institute (GHI), Center for Pharmacoepidemiology and Treatment Sciences (PETS), and Center for Population-Level Bioethics (CPLB). As a senior executive he/she serves as the chief of operations, administrative and financial officer, responsible for devising and executing the financial strategy for the multiple institutes and providing leadership over administrative and financial activities including Facilities Management, Human Resources, Research and Budgeting. While working closely with the institutes and affiliate school leadership, and in collaboration with RBHS and University leaders, assures effective administrative and financial strategies and planning across the mission areas of education, research and across campus and off-campus locations. The Director of Administration and CFO serves as a member of the Institute’s Senior Management (Core) Team.

  • Oversees the Institute’s major infrastructure planning, including facilities planning and construction projects, staffing and financials.
  • Oversees financial planning, operations, budgets, and information technology.
  • Represents financial and operational issues applicable to University offices and senior University leaders.
  • Develops strategies and maintains operations for a variety of administrative facilities management, space allocation, related services, purchasing and procurement, contracts, and risk management.
  • Oversees and provides direct supervision of Office of Business and Finance and related fiscal aspects of pre and post awards, grants management; including pre and post award grant’s managers. Assures and promotes timely and effective communication among business and finance staff, and faculty and research staff.
  • Plans, schedules and directs the work of the Office of Business and Finance to ensure the maximum and the most effective use of available resources, as well as providing financial and administrative guidance to institute faculty and staff in a timely, clear and effective way.
  • Provides primary support to the Directors, and oversees implementation of financial policies for the Directors, RBHS, and Rutgers University.
  • Provides counsel to the Executive Team. Participates in the program development process, advises and supports the senior leadership in areas of planning, budgets, and administration.
  • Works collaboratively and effectively with the faculty and research staff to identify and address program needs and priorities, based upon available resources. Develops tools/measures to enable effective and efficient pre and post-award workflows.
  • Develops, recommends and implements with the Director’s approval, an appropriate internal financial system with procedures to ensure that funds are properly utilized.
  • Reviews analyses of activities, costs, operations, and forecast data to determine progress toward the Institutes’ and RBHS stated goals and objectives.
  • Oversees all revenue resources. Maintains a productive working relationship and communicates with the Development Officers.
  • Reviews relevant disbursement documents to ensure their fiscal appropriateness (e.g., personnel action forms, purchase requisitions, check requests, travel advances and expense reports, honorarium requests, petty cash requests, etc.).
  • Develops and proposes procedures for review and monitoring of the Institutes’ existing programs including establishment of performance measures, criteria and goals.
  • Acts as fiscal representative for the Institutes at various meetings with affiliated governmental and private health care education provider agencies, upon request.
  • Acts as a liaison between the Institutes and other RBHS and University units on financial matters.

Annual Minimum Salary     124333.000
Annual Mid Range Salary     167076.000
Annual Maximum Salary     209818.000
Standard Hours     37.50

Minimum Education and Experience     

    Master’s Degree in Business Administration, Finance or Public Administration, or a related field.

    Minimum of eight (8) years of progressively more responsible management, accounting, and financial experience in a University or non-profit organization.

    Minimum of four (4) years in grants and contracts administration, preferably in a managerial capacity.

    Equivalent experience, education and/or training may be substituted for the education requirements.

Required Knowledge, Skills, and Abilities     

    Ability to read, and analyze financial reports and legal documents.

    Ability to respond to common inquiries or complaints from the state, general public, regulatory agencies, and members of the University community, staff and faculty.

    Ability to effectively present information to top management, public groups, and/or boards of directors.

    Ability to define problems, collect data, establish facts and draw valid conclusions.

    Outstanding human relations and leadership skills and the ability to function in a team environment, are required.

    Clean driving record

Preferred Qualifications     

    Knowledge of how to accomplish superior performance in a unionized environment.

Equipment Utilized     
Physical Demands and Work Environment     
Special Conditions     
Posting Details

Posting Number     18ST3606

$124K - $209K